Request a Public Record

Incident reports may be requested for events to which the District responded within its service area. To help us locate the appropriate report, you will be asked to provide the date, approximate time, and location of the incident. Please note that Collier County has five fire departments, and the District can provide reports only for incidents to which it responded. Reports related to medical care provided must be requested separately (see Patient Medical Care Report below).

How to Help Us Locate Medical Records

North Collier Fire Rescue conducts thorough searches for all public records requests. If no Patient Medical Care Record is located, one common reason is that another emergency response agency provided the patient’s medical care.  Because each agency maintains its own records, requests for patient care records must be directed to the agency that provided the medical care.

To improve the accuracy of a records search, please provide as much information as possible, including the patient’s full name, date of birth, date and approximate time of the incident, and the incident location or address.

If you are unsure which agency responded, the Collier County Sheriff’s Office, which handles emergency dispatch services, can assist in identifying the responding agency or agencies.

HIPAA Authorization is Required

All medical care provided by North Collier Fire Rescue Firefighter/EMTs and Firefighter/Paramedics is documented in a Patient Medical Care Report. These reports are maintained separately from Incident Reports and must be requested independently.

To help ensure an efficient search, please be prepared to include the date, approximate time and location of the incident, along with the patient’s name and date of birth when submitting a request.

Please note that valid HIPAA authorization is required prior to the release of any medical information. An authorization form is available upon request. 

Fire investigation reports are released only after the investigation has been finalized by the Fire Inspector. You will be asked to provide the date, time, and location of the fire incident. Please note that confidentiality requirements may apply, particularly in cases involving arson investigations.

You will be asked to provide the property address.

You will be asked to provide the property address.

You will be asked to provide a description of the records you are requesting.

In accordance with Florida Statute 119.07, fees may be assessed for the staff time required to fulfill a public records request. If applicable, you will be notified in advance of any estimated costs. Fees generally apply to requests that require extensive research, data compilation, or the creation of records that are not readily available. When fees apply, payment is required prior to fulfillment, and an invoice will be provided.